Privacy, Terms, and Acceptable Use Policy

1. Privacy Policy
2. Terms of Service
3. Acceptable Use Policy
4. Contact Information

1. Privacy Policy

1.1 Information We Collect

We collect only the information you voluntarily provide through our website forms, including:

Name
Email address
Callsign (if applicable)
Message content
Optional attachments

1.2 How Your Information Is Used

Your information is used solely for:

Responding to your inquiry
Routing your message to the appropriate WHCAARC officer
Maintaining communication records for club operations

1.3 Data Retention

Messages submitted through our contact forms may be retained for administrative, operational, or archival purposes. You may request deletion of your information at any time.

1.4 Security Measures

Our website is protected by:

SSL encryption
Cloudflare security services
Spam and bot‑prevention systems
Server‑level security controls

1.5 Your Rights

You may request:

A copy of your submitted information
Correction of inaccurate information
Deletion of your information

2. Terms of Service

These Terms govern your use of the WHCAARC website and its services.

2.1 Acceptable Use

You agree not to misuse the website, attempt unauthorized access, or engage in harmful activities.

2.2 No Warranty

All content is provided “as‑is” without warranties of any kind.

2.3 Limitation of Liability

WHCAARC is not liable for damages arising from use of the website.

3. Acceptable Use Policy

The following activities are prohibited:

Unauthorized access attempts
Malicious or harmful actions
Spam or automated abuse
No impersonation of WHCAARC officers, members, or any other individual.
So in everything, do to others what you would have them do to you… Matthew 7:12

The following prohibited activities for posting to comments prohibited:

Users must keep all posts and comments respectful, factual, and relevant to amateur radio and club activities.
No harassment, threats, discrimination, or personal attacks toward members, officers, or visitors.
No profanity, obscene language, or inappropriate content of any kind.
No political campaigning, lobbying, or unrelated advocacy.
No commercial advertising, promotions, or solicitation.
No posting of copyrighted material without permission.
No sharing of private, sensitive, or personal information about yourself or others.
No spam, bulk posting, automated posting, or repeated off‑topic messages.
No malicious links, malware, phishing attempts, or harmful code.
No impersonation of WHCAARC officers, members, or any other individual.
All posts and comments must comply with FCC regulations and amateur radio community standards.
WHCAARC reserves the right to remove any content that violates these rules or disrupts the purpose of the site.
Violations may result in comment removal, account restrictions, or loss of posting privileges.
So in everything, do to others what you would have them do to you… Matthew 7:12

4. Contact Information

White House Communications Agency Amateur Radio Club (W3HCA)
Contact: Contact Us