WHCAARC Privacy Policy

Last Updated: April 2026

The White House Communications Agency Amateur Radio Club (WHCAARC) is committed to protecting your privacy. This Privacy Policy explains what information we collect, how we use it, and the rights you have regarding your personal data. By using our website, contact forms, or forums, you agree to the practices described in this policy.

1. Information We Collect

1.1 Information You Provide Directly

We collect information you voluntarily submit, including:

Name
Email address
Callsign (if provided)
Messages sent through contact forms
Forum posts and replies
Newsletter subscription details

Automatically Collected Information

When you visit our website, basic technical data may be collected automatically, such as:

IP address
Browser type
Device type
Pages visited
Time spent on the site

We do not use analytics, tracking cookies, advertising cookies, or behavioral profiling tools.

1.3 Contact Form Data

Our forms use:

Cloudflare Turnstile (non‑tracking CAPTCHA alternative)
Flamingo (stores form submissions in WordPress)
Email Validator (checks for valid email formatting)

No additional tracking or profiling occurs.

2. Cookies

WHCAARC uses minimal, essential cookies only, including:

Cloudflare Turnstile cookie — required for bot protection
Session cookies — used by WordPress for basic functionality

We do not use:

Advertising cookies
Analytics cookies
Third‑party tracking cookies

3. Embedded Content From Other Websites

Pages on this site may include embedded content (e.g., YouTube videos, maps, or images).
Embedded content behaves exactly as if you visited the external site directly.

These sites may collect data according to their own privacy policies. WHCAARC does not control or store this data.

4. How We Use Your Information

We use your information only for:

Responding to contact form submissions
Managing forum participation
Sending newsletters (only if you subscribe)
Maintaining site security
Ensuring proper website functionality

We do not sell, rent, or share your information with advertisers or data brokers.

5. How Long We Keep Your Data

Contact form submissions: stored indefinitely in Flamingo unless manually deleted
Forum posts: kept as part of the forum’s public record
Email addresses: kept until you unsubscribe or request deletion
Technical logs: retained temporarily for security purposes

6. Who We Share Data With

We only share data with trusted service providers necessary to operate the site:

Cloudflare (security, DDoS protection, Turnstile CAPTCHA)
IONOS (hosting provider)
WordPress plugins essential for site operation

We do not share data with advertisers, analytics companies, or social media platforms.

7. Your Rights

You have the right to:

Request a copy of your personal data
Request correction of inaccurate information
Request deletion of your data
Request removal of forum posts you authored
Withdraw newsletter consent at any time

To exercise these rights, contact us using the information below.

8. Data Security

We take security seriously and use:

SSL encryption
Cloudflare protection
Hardened WordPress configuration
Limited administrative access
Regular security updates

No method of transmission is 100% secure, but we follow industry‑standard best practices.

9. Children’s Privacy

WHCAARC does not knowingly collect information from children under 13.
If you believe a child has submitted data, contact us and we will remove it promptly.

10. Changes to This Policy

We may update this Privacy Policy as needed.
The “Last Updated” date will always reflect the most recent revision.

11. Contact Information

For privacy‑related questions or requests, contact:

White House Communications Agency Amateur Radio Club (WHCAARC)
Website: https://whitehousecomms-arc.org